KEEPING YOU SAFE ON AN INCREDIBLE DAY
The London Landmarks Half Marathon is a day like no other, bringing together runners, spectators, charities, and community groups from across the UK for an incredible one-of-a-kind event.
The safety of everyone involved is our number one priority and we know runners may be nervous about returning to a race environment. Whilst we cannot predict where we will be as a nation by May, we do know that there are well thought out, flexible and responsive measures that we can start to plan now to ensure that LLHM 2021 is a Covid-secure event as other events have already started to show. We will always put the safety of our LLHM community first.
This is a collaborative effort and we are working closely with our stakeholders, partners, and a leading crowd management specialist to adapt our delivery model to stage a socially distanced LLHM in 2021 and create a safe race day experience for all involved. The plans we are developing follow the latest DCMS and Run Britain guidance to ensure appropriate social distancing measures are in place on race day. Our current modelling and planning shows that we can safely accommodate up to 14,500 race starters with social distancing measures in place.
We have been overwhelmed by the incredible support of our runners to date and we know that we can count on you to help us to deliver a safe LLHM 2021 race day. With this in mind, the following information is to help you understand what to expect on event day and what we expect of you coming along and taking part in the event.
Our plans will naturally evolve and are subject to change in accordance with government guidelines and we will update you as we go along.
After careful consideration and planning conversations with our stakeholders, we have moved the date of LLHM 2021 from 28th March to 23rd May. We know there is a still lot of uncertainty about events in the current climate, so we are hopeful that this date provides a greater buffer against any potential future impact caused by the pandemic. By moving the event to later in the year we also hope that we are able to relieve pressure on NHS and emergency services following the winter months.
Participants will be sent information pre-event specifically detailing the Covid-19 compliance protocols and information will also be communicated through our website, emails and LLHM 2021 App.
We want the event to be a simple and stress-free journey for all our participants and you can help with this by taking the time to read the information we send through very carefully and understanding what is expected of you on the event site. ALL participants attending the event must comply with our compliant protocols.
Arriving at the event site
To help manage the flow of runners around the event site we will be asking you to arrive at the site via a specific pre-designated access point. We will also be staggering arrival times so that we are able to safely manage the flow of people, reduce the number of participants at any one point, and maintain safe social distancing at the start of the event. Designated access points will also help to reduce the amount of people arriving at the same tube station.
New start line location
The start line has moved from Pall Mall further East onto Duncannon St to allow us to create more space around the central hub of Trafalgar Square for our pens to make sure we have the space to facilitate 1m social distancing.
We have created a new pen system over a larger area of space. This is a significant change from previous events to assist with managing the arrival of runners to the event site and also the management of the assembly and start processes. Runners will be pre-allocated a specific pen prior to race day to help us to manage the number of people per pen to allow for safe gathering ahead of your start. It is essential that you assemble in the pen you have been allocated to as the pen capacity has been carefully calculated to allow for safe social distancing. There will be clear signage and event staff on hand to help direct you to your start pen.
The provision of services for runners has also changed from previous events. This is to dovetail with the designated access points and new start pen system and each set of start pens will have an area of runners services allocated to them. On the approach to the start pens from your designated access point, runners will be able to access baggage and toilet areas. The aim is to create a one-way system ensuring that everyone is moving towards their start pen via these runner service areas. Therefore it is essential that you plan ahead and use the baggage and toilets as you pass them.
Bag drop Facilities
There will be a new baggage system in place for the 2021 event. We will no longer have one central bag drop area and instead there will be three separate bag drops, each servicing specific start pens to reduce the amount of people gathering in one area. A ‘self-service’ bag-drop will be in operation to keep contact points to a minimum and a one-way system will be in place for all runners to follow. Where possible we ask runners to arrive ‘run ready’ and if you do need to leave some baggage please keep this to a minimum.
The number of toilets across the event site and route will be increased. There will be blocks of toilets on the approach routes for the start pens specifically allocated for each start pen to reduce the amount of people gathering in one area. The toilets will be frequently cleaned throughout the event and we will have hygiene points at the entrances and exits to ensure that runners are able to stay safe.
One way systems
Across the event site we will be encouraging all runners to adhere to the one way systems in place. This to assist with movement and reduce the amount of unnecessary contact with others. If runners are unsure of what route to follow there will be clear signage and event staff on hand to help.
Extended road closures
With thanks to the City of Westminster, the City of London Corporation and TfL, our road closures timings have been extended to allow us to start runners over a longer time period so safe social distancing can be maintained.
New start release system
To help runners stay safe on the run we will be regulating the flow of runners onto the route. Each start pen will be walked up to the start line ahead of their start time and runners will be slowly released onto the run route to give good spacing and improve safe running conditions on the route. Each start will take more time than usual but please be patient as this will improve the safe running conditions out on the route. #makespacetostaysafe
On the route runners should manage their own social distancing however we will provide a set of guidelines to work to closer to race day. From overtaking to drinks station protocols to interacting with spectators, it is essential that all runners adhere to our guidelines when running the event.
While on the run route please stay left, if you need to pass another participant please pass on the right and only when you can maintain a safe 1m distance. We ask that runners are respectful of their fellow participants and event staff and do not spit or blow their nose on the course. When you reach the finish please do not stop at the line, there will be signs and staff to help point you in the right direction.
We want to make the event environmentally sustainable, we also want to make sure it is safe. We will be asking you to plan your hydration strategy for the event and bring your own water however rest assured we will have a number of hydration points on the route which will be self-service and re-stocked by event staff in PPE. There will also be water available at the finish.
Face coverings are mandatory at the event site and to be worn at all times prior to the event start, though runners will not be expected to run in a face covering. We kindly ask that you come ready with your own face covering. All event staff and volunteers will wear appropriate personal protective equipment at their work stations across the event site
The event will have enhanced medical cover to cater for the most up to date guidance for mass participation events in outdoor spaces. Further details will follow closer to race day.
Our spectator policy will be shared closer to race day however sadly we expect that we may need to ask you to limit the number of supporters you bring with you on the day and that they will not be able to wait at the finish line to watch you cross it.
Track and Trace
Via your run number timing chip we will know that you are at the event. Now more than ever it essential that you do not swap numbers or use a number with someone elses name so that we can efficiently track and trace should we need to.
Learning from Other Events
Members of the LLHM Team and Great Run Company have already begun taking part in and learning from other national and international events. We will continue to attend events as they come back and adapt our plans accordingly as learnings and best practice are shared within the industry.